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Quoting For Companies
Read articles on how to participate to open requests for quotes.
New Quoting Platform For Companies
Lesson 1: Creating and Editing Your Company Account
To create a new company account: Go to https://app.govspend.com/ Click the 'Get Started' button towards the bottom of the screen. Go to 'I'm with a...' and then select 'Company' from the drop-down menu. Enter your company name. Add your main office address. !(https://storage.crisp.chat/users/helpdesk/website/1755115a27de5800/screen-shot-2020-07-30-at-9462_1v3
Lesson 2: Inviting Additional Company Users
To invite additional users to your company account: Click on Account in the top right hand corner of GovSpend Click My Organization Select the Users tab from the drop down menu Select Invite Users, then enter the email address of the user you wish to add Click the blue Invite button To learn how to delete company users, [click here](https:
Lesson 3: Deleting Users From Your Company Account
To delete a user from your company account: Click on Account in the top right hand corner of GovSpend Select My Organization tab Click the Users option in the drop down menu Click the grey Action button next to the user you wish to remove Click the Remove option
Lesson 4: Setting Up Your Categories
Setting Up Your Categories In order to receive and view Open Requests, you need to set up categories for the products and services your company sells. To begin: Click on Account on the top right corner of GovSpend. Click My Organization, then Organization Profile. Scroll down to the Categories section. Here you can search for the categories availab
Lesson 5: Changing Locations
To receive requests only from certain states: Click on Account on the top right corner of GovSpend. Click My Organization, then Organization Profile. Scroll down to SERVICE OR DELIVERY AREAS FOR QUOTE REQUESTS. Click on the checkboxes for the states that you can work in. Click the blue Save button.
Lesson 6: Notifications For Companies
Notifications For Companies When agencies create requests, GovSpend matches them with your selected categories and sends you notifications. These can be viewed by clicking the "Notifications" button in the left navigation menu.
Lesson 7: Viewing Open Requests
Viewing Open Requests Once your categories are set up, open requests from agencies in those categories will appear under the Open Requests tab. To view open request details: In the left-hand navigation menu, click on Quotes & RFQs. Click on the title of the request. On this page, you may view more detailed information such as location, categories, and publish
Lesson 8: Sharing Requests
To share a request via email: In the left-hand navigation menu, click on Quotes & RFQs. Click on the title of the request. On the top right of the request, click on Share Request. A pop-up will be displayed. Here, you can choose to copy the l
Lesson 9: Asking Questions and Sending Quotes
Asking Questions and Sending Quotes The entire GovSpend platform is constantly being monitored and curated by our dedicated staff to ensure the best possible experience for our users. However, while we strive to keep interactions positive and productive at all times, we cannot always prevent every unhelpful response due to the sheer amount of requests on the platform. To ask the agency a question about their request: Open the request. Click Ask a Question, or, go to the chat bo
Lesson 10: What Happens If My Quote is Awarded
What Happens If My Quote is Awarded After your quote is awarded, you will immediately be sent an email notification. Your quote will now be located in COMPANY NAME responses. Simply change the My Response Status filter to include Awarded.
Lesson 11: What Happens If My Quote is Not Awarded?
What Happens If My Quote is Not Awarded? If your quote is not awarded, you will receive an email notification letting you know that the agency has decided to move forward with a different company. Your quote will now be located in COMPANY NAME responses. Simply change the My Response Status filter to include Closed. Clicking the closed quote and selecting your company allows you to continue chatting with the agency.
Lesson 12: Following Up With Agencies
Following Up With Agencies Follow up with an agency at any time by returning to the chat on their request page. When you send a quote, GovSpend notifies the customer and shares your profile information. If you don’t hear back in a day or two, send a follow-up message to schedule a call or offer an incentive, like a free consultation. When you do hear from customers, reply quickly. To send a follow-up message to an agency: Click on COMPANY NAME Responses. Click on the title o
Lesson 13: Changing or Cancelling a Quote
To change or cancel an existing quote: Click on the desired quote from the COMPANY NAME responses tab. Scroll down to My Quote and click Edit. Change what you need to, then click Submit.
Tip 1: Elements of a Winning Quote
Learn from past quotes and test different approaches. Agencies are looking for quotes that match their needs and grab their attention. New companies often send 10 quotes before getting their first quote awarded, and those who succeed say they refined their quote until it worked. Great quotes are personalized, highlight your expertise, and outline next steps. Below are three examples from successful companies:
Tip 2: Can't Find the Category You're Looking for?
Category selection is the key to getting the best results in Quotes & RFQs. Since there are thousands of categories available, it is much easier to find the categories you are looking for by searching instead of browsing. Here is an example: Let's say I am a company looking to only receive requests for development software. Instead of attempting to sort through the many categories myself, I simply type "development software" into the search box and click the blue "Search" button. (In this
Tip 3: Why Am I Not Seeing Any Open Requests?
If you click Open Requests in the top left corner and see no results, that means that all open requests in your area of business have been awarded. However, when a new one matching your selected categories is published by an agency, you will be notified online and via email. Since Quotes & RFQs is not a bid or RFP site, we cater to agency requests that are typically responded to and quoted within 3 days. That means open requests will appear and disappear relatively quickly, so try checking
Tip 4: Getting the Most Out of Your Categories
It's all about the categories. Take the time to go through the entire category list and make sure you've checked all the categories that represent the products or services your company sells. Although we've worked really hard as a team to create categories that are clear and concise, a government agency may create a request under a category they thought correctly contained the products or services you sell. If there are any categories that you think an agency may select for your product